Office Manager (Full Time)

Office Manager (Full Time)

Blue Island Group Pty Ltd

Smithfield NSW 2164

$80000 - 90000 per annum (plus Superannuation)

About the Role

Blue Island Group Pty Ltd is seeking a highly organised and proactive Office Manager to oversee daily administrative operations while maintaining robust records management systems. This full-time role is ideal for a detail-oriented professional with strong capabilities in office coordination, document control, and operational compliance.

As the Office Manager, you will be responsible for ensuring efficient office operations, maintaining accurate business records, and supporting both administrative and warehouse functions. You will play a key role in improving internal processes, ensuring compliance with regulatory requirements, and supporting organisational growth through effective coordination and management.

Responsibilities

1.Office Planning & Standards: Contributing to the planning and review of office services, setting priorities, and establishing high office service standards.

2.Resource Allocation: Allocating human resources, subcontractors, office space, and equipment efficiently between the administrative team and warehouse operations.

3.Staff Monitoring: Assigning daily tasks to the staff and actively monitoring the work performance of staff members.

4.Financial & Record Management: Managing comprehensive records and financial accounts of the office while overseeing basic bookkeeping and matching commercial invoices.

5.Professional Liaison: Liaising with external Professionals (such as, accountants, and legal entities) to coordinate business and facilitate problem resolution.

6.Equipment & Supply Maintenance: Ensuring office equipment, computing networks, and office/warehouse stationery supplies are fully maintained.

7.OHS Compliance: Ensuring strict compliance with occupational health and safety regulations to guarantee a safe workplace for office and warehouse staff.

8.Legislative Adherence: Ensuring all daily operational work complies with relevant Australian government legislation

9.Personnel & Payroll Coordination: Coordinating vital personnel activities including hiring, promotions, performance management, staff training, supervision, and payroll administration.

10.B2B Order Logistics: Managing extensive paperwork for major vendor accounts, processing incoming bulk B2B orders, and handling freight communications.

11.Financial Tracking: Following up on unpaid commercial client accounts, managing the local office budget, and processing supply purchase orders.

12.Workplace Coordination: Coordinating internal training modules, managing the onboarding process for newly hired employees and contractors, tracking essential professional certifications, and championing a collaborative team culture as the company expands.

What We’re Looking For

·Bachelor’s degree in Business, Management, or a related field

·At least 1 year of experience in office management, administration, or a related role

·Strong knowledge of office management practices and administrative systems

·Excellent organisational and time management skills with high attention to detail

·Strong leadership, communication, and problem-solving abilities

·Experience managing staff and coordinating office operations

·Ability to handle confidential information with professionalism

·Proficiency in office software, databases, and business systems

If you are a driven and organised professional looking to take ownership of office operations within a growing and dynamic business, we would love to hear from you. Apply now!