Office Manager

AQUAPOWER INDUSTRIAL PTY LTD is a specialist provider of industrial cleaning and surface preparation services using high-pressure and ultra-high-pressure water jet technology. Based in Victoria, the company delivers safe and efficient solutions to construction and industrial sites across Australia.

We are currently seeking an Office Manager to support the company’s day-to-day administrative operations and ensure smooth communication between site teams, clients, and suppliers. This role plays a key part in maintaining efficient workflows and supporting the continued growth of the business.

Key Responsibilities

In this role, you will be responsible for a broad range of administrative and operational duties, including:

1. Office Operations & Strategy
2. Contribute to the planning, development, and continuous improvement of office services
3. Establish and maintain office service standards, procedures, and priorities
4. Identify opportunities to improve efficiency, reduce costs, and streamline workflows
5. Resource & Facilities Management
6. Allocate and manage human resources, office space, and equipment effectively
7. Oversee office layout, supplies, and asset utilisation
8. Manage physical facilities, ensuring buildings, equipment, and systems are maintained to a high standard
9. Team Leadership & Performance Management
10. Assign duties to administrative staff and monitor performance outcomes
11. Maintain accurate and up-to-date office records and documentation
12. Oversee accounts administration, including invoicing, expense tracking, and reporting
13. Ensure confidentiality and integrity of business information
14. Stakeholder Liaison
15. Act as a key point of contact between the office and external professionals, service providers, and stakeholders
16. Coordinate communication and facilitate the resolution of operational issues
17. Compliance & Safety
18. Ensure the workplace complies with occupational health and safety (OHS) regulations
19. Monitor adherence to relevant government legislation, policies, and internal procedures
20. Implement and maintain safe work practices across the organisation
21. Human Resources Coordination
22. Manage and support HR functions including recruitment, onboarding, and staff development
23. Assist with payroll coordination and employee records
24. Oversee performance reviews, promotions, and training initiatives

About You

To succeed in this role, you will bring:

1. Proven experience in office management, administration, or a similar leadership role
2. Strong organisational and multitasking abilities with attention to detail
3. Excellent communication and interpersonal skills
4. Demonstrated ability to lead and motivate a team
5. Problem-solving mindset with the ability to work independently
6. Knowledge of workplace compliance, OHS standards, and administrative systems
7. Proficiency in office software and business systems

How to Apply

If you are ready to take the next step in your career and make a meaningful contribution to a dynamic organisation, we would love to hear from you.

Please submit your resume and a cover letter outlining your experience to:

*****************************