Project Administrator

Are you an organised, detail‑focused professional with project coordination experience? the company—an established local landscaping company with over 22 years of transforming residential and commercial outdoor spaces—is looking for a reliable Project Administrator to support our busy operations and ensure smooth delivery of our landscaping projects from initiation to completion.

About Us:

Founded by Scott in his backyard, the company has grown into one of the most respected landscaping companies in the Kingston area. Our commitment to quality and customer satisfaction has set us apart, and we pride ourselves on creating stunning, functional landscapes that enhance the beauty of our community.

What We Offer:

1. A collaborative and supportive work environment with a focus on professional development.
2. Opportunities to work on diverse projects, from residential gardens to commercial landscapes.
3. A chance to contribute your creativity and expertise to a well-established company.
4. Competitive salary and benefits.

Key Responsibilities:

1. Coordinate landscaping project schedules, including mapping out timelines for site preparation, planting, hardscaping, and final touches, to ensure projects are completed on time and within agreed-upon deadlines.
2. Assist in monitoring project scope, identifying variations and ensuring all adjustments are documented and approved in line with project requirements.
3. Act as the contact central point for project-related matters, liaising with clients, contractors, suppliers, and internal teams to share, updates, address queries, and resolve minor issues promptly.
4. Coordinate on-site meetings, pre-project consultations, and client walkthroughs, preparing agendas, taking minutes, and distributing follow-up notes to all relevant stakeholders.
5. Support material and equipment delivery coordination, verify orders, schedule drop-offs and ensure quality standards are met.
6. Maintain accurate project documentation, including material orders, budget trackers, and progress reports, ensuring all records comply with company standards and regulatory requirements.
7. Collaborate with internal teams to ensure project requirements are clearly communicated, monitor progress against project plans, and help troubleshoot potential challenges to keep projects on track.

Qualifications:

1. Minimum 2 years’ experience in project administration.
2. Good written and verbal communication skills.
3. Strong organisational skills, high attention to detail, and ability to manage multiple tasks.
4. Proficiency in Microsoft Office, including Word and Excel.
5. Ability to work independently and follow processes reliably.