Project Coordinator

• Competitive salary $70,000 - $80,000 + Super
• Stable full-time opportunity
• Supportive team environment

Project Coordinator

We are currently seeking a highly organised Project Coordinator to support a busy team of Project Managers delivering works across multiple sites. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.

This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.

Key Responsibilities

• Coordinate travel arrangements for Project Managers and site teams within project budgets and manage travel expenditure records.

• Accurately record and track monthly project revenue.

• Coordinate weekly project meetings, including preparation of documentation and meeting materials.

• Manage client invoicing in line with agreed payment terms and schedules.

• Process credit card payments for equipment hire and material purchases and liaise with Accounts.

• Perform accurate data entry of supplier receipts into relevant project systems.

• Coordinate equipment hire and delivery to ensure project timelines are met.

• Prepare and coordinate site documentation for shopping centres and project locations.

• Manage site inductions for staff and subcontractors.

• Prepare and maintain site safety documentation and site folders.

• Manage project workflows from project conversion through to closure within internal systems.

• Maintain subcontractor insurances and licences records.

• Proofread client quotes prior to submission.

• Assist with tender submissions and supporting documentation.

• Support new client onboarding and project setup.

• Prepare Minor Works and Commercial Works contracts.

• Provide administrative and coordination support to Project Managers to ensure successful project outcomes.

• Collaborate with internal teams to ensure smooth project handovers and budget alignment.

About You

To be successful in this role you will have:

• Previous experience in a Project Coordinator, Project Administrator, or similar role

• Strong administration and data entry skills with high attention to detail

• Excellent organisation and time management skills

• Ability to multi-task and prioritise competing deadlines

• Strong communication skills and ability to work with internal teams and subcontractors

• Ability to work independently and take initiative while maintaining high standards

• Experience with project documentation, invoicing, and subcontractor coordination (desirable)

• A positive attitude and strong teamwork ethic

Requirements

• Must have full Australian working rights (Permanent Residency or Citizenship).

• Strong computer skills and experience working with project or business systems.

What's on Offer

• Competitive salary $70,000 - $80,000 + Super

• Stable full-time opportunity

• Supportive team environment

• Opportunity to develop your project coordination skills

If you are a motivated and organised professional looking to grow your career in project coordination, we would love to hear from you.

Apply now via SEEK.

Consultant

Kirsty Jennings

Senior Consult -NW Professional -QLD

[email protected]

Reference number: 200624202
Profession:ConstructionProject Management

Company: NW Professional Services- Professional
Date posted: 12th Mar, 2026